Manage Sales Costs With Marketing

Paying Travel Expenses

Sales calls fact – it’s damn hard to get in to see anybody these days.

 

I recently spoke to a business owner about sales travel. He replied that his sales people were travelling less these days. It’s hard to get suspects and prospects to commit to appointments. Past customers are not interested in the latest and greatest unless they actually need something. Factor in the high cost of travel and the sales’ regular road trips are often not viable.

 

Paying Travel Expenses
Gettyimages/ Ridofranz

Willie Loman would die an early death in today’s markets.

 

Still, business relies on a constant supply of new customers and new business. Although the specifics vary by business and industry, the cost of acquiring new customers is multiple times the cost of retaining customers. There are resources and costs required in both efforts.

 

Business owners and sales managers have a dilemma. How to manage resources effectively between acquiring new customers and retaining existing customers?

 

Marketing can help with managing the costs of both obtaining new customers and keeping existing ones.

 

In many cases, a majority of sales come from existing customers. The satisfaction of existing customers and ongoing “staying in touch” are obviously very important in retaining customers.

 

Focus on acquiring new customers is equally important in keeping the sales pipeline full and fuelling company growth.

 

Marketing Qualified Leads

 

One aspect of marketing is to cast a wide net for new business opportunities.

 

Marketing can do much of the ”leg work” of qualifying leads before the expense of sales people are required. Marketing can reach many in an instant, much faster than even your speediest inside sales star or your heartiest cold caller.

 

The Internet has made marketing more focused and effective by allowing for very specific targeting, yet on a broad scale.

 

Marketing can filter the wide catch of prospects into those that you actually have a chance of doing business with. Filters like company size, geo location, and simple questions determining needs can qualify prospects before assigning to sales.

 

Marketing to Existing Customers

 

Another aspect of marketing is retaining existing customers and loyalty.

 

There is a lot of work to satisfying customers and showing the appreciation that you really care about them. It’s delicate staying in touch with people while respecting their reluctance to talk to sales people when not they are not in shopping mode. Sales people often feel they are banging their heads against a wall.

 

The Internet plays a large role in marketing effectiveness. Engagement is the key and in today’s world often public. The public nature of social media, reviews, and commentary is well serviced by the marketing dept. This takes some of the heat off of sales staff in not getting mired down in trying to do everything for existing customers.

 

Marketing techniques and marketing automation service existing customers until they are ready for sales assistance. Again, “leg work” is provided until valuable sales people need to get involved.

 

Managing Sales Costs

 

Having marketing help manage sales costs can make a big difference in profits:

 

  • Marketing can bring down the costs of acquiring new customers by qualifying suspects into prospects. Marketing qualified leads can be passed on to sales. Sales can then do what they are hired to do – work with legitimate prospects and close them.

 

  • Marketing can bring down the costs of customer retention by delivering consistent messaging and managing customer engagement. Satisfied customers become repeat customers. The lifetime value of repeat customers should not be underestimated.

 

Managing sales costs in today’s markets is a challenge. Marketing can help by doing the “leg work” of getting your message out in the widest distribution possible. Marketing qualifies the interest generated to ensure precious sales staff only focus on potential opportunities. Marketing maintains the message that your customers are important and your organization is always a part of the conversation.

 

 

The ABCs of SEO: A Project Manager’s Perspective

To say that there is a lot to know about SEO is quite an understatement. For not only is there a great deal of knowledge, skill and experience required to be truly competent at planning and managing SEO campaigns, but the rules keep changing. Google is constantly changing the landscape, sometimes subtly, sometimes dramatically, but each new algorithm can drastically influence the effectiveness of your efforts. Mastering SEO is like going to school, and the class never ends.

That being said — and acknowledging upfront my ignorance to the wild inner-workings of Google’s algorithms and how to tame them — this article deals with a top-level approach to SEO.

Whether you work for an agency, a small enterprise, an international conglomerate, or a non-profit organization, SEO is one of the tools you use to improve your online presence. If it isn’t, it should be. Virtually every organization these days benefits from a strong online presence, and SEO is an integral part of the online marketing mix. But what do you know about SEO and are you confident in how to approach it? Hiring knowledgeable people is an excellent first step, but you still need to be able to manage these people, as well as your company’s expectations.

We’ll start with a quick clarification, SEO can include the following tactics:

– Organic: Writing strategic content (web pages, blogs, white papers, social media, etc.) to help your website rank higher in searches.

– PPC (Pay Per Click): Paying Google (and other search engines) for keywords and ads to drive interested traffic to your website.

– Advertising: Paying other websites and online publications for banners and other online ads to drive interested traffic to your website.

[NB  Paid efforts can also be referred to as Search Engine Marketing or SEM.]

Here are three important criteria for project managers when considering SEO. Your staff, contract workers or agency should be able to explain and address each of these areas to your satisfaction.

 

Accountability

First and foremost is getting results. So what do you need to provide I order for your SEO efforts to be successful? Your agency, or inside team need guidance and information to direct their strategy and tactics. Consider the specific campaign objectives, areas of focus, targeted markets (demographic, geographic, industry), content, keywords and budget.

Then, what should you expect from your agency or staff? They will quantify your objectives (how many leads, submissions, page views, clicks, etc. are required to meet your objectives), perform keyword research and assessment, create/edit targeted content, design/write ads, create an implementation plan, provide ongoing monitoring and reports with recommendations. Working as a team, you will constantly refine and add to the tactics and work closer to your objectives.

Note that SEO is not a quick fix. Attracting new traffic with content is essential and long-term, but may take months to have a measurable effect. Even PPC and ads, which can generate traffic quickly, typically take some time to consistently drive the right audience to your website. Moving the new web traffic through your funnel, or nurturing the desired behaviour (e.g. register for a course, ask for a quote), is also a process that takes time to prefect.

 

Benefits

A marketing rule of thumb is that no-one does anything with receiving some form of benefit. It may more altruistic than “What’s in it for me?,” but there needs to be some form of gratification or reward to encourage action.

Consider how your targeted markets will benefit from engaging with you and articulate that clearly and in a compelling manner. Look at each action you would like your new web traffic to take (e.g. clicking through to website, clicking on a CTA/banner, signing up for your blog or e-newsletter, asking for a quote) and provide some incentive to help them along the path.

 

Congruency

Some see the ultimate objective of SEO to drive more traffic to your website; of course, it’s more sophisticated than that. Increasing traffic is a step towards developing business, so certainly it is important, but you need to attract the key audiences that fit your ideal personas. So, if you’re an organization that is focused on serving parents of elementary school kids, you’ll only be successful if a good portion of that new web traffic fits that demographic.

Beyond the audience you attract, your SEO initiatives must represent, and ideally promote, your brand (which should already take into consideration your mission vision, etc.). Organic, PPC or advertising all revolve around content. Ensure that the tone, vocabulary and information presented all embrace your organizational brand and culture. Even if one of those parents mentioned above does not click through to your website, you’ve had an awareness and branding opportunity to positively position your organization in their mind; maybe next time they will click through.

And, of course, your SEO efforts need to flow with any other marketing and advertising campaigns your organization is running. Not just from a brand perspective, even theme. You may be able to increase the effectiveness by leveraging the theme from an existing campaign.

What would you add to this list of important criteria for a project manager to consider when employing SEO? Add your thoughts to comments below.

Sharpspring and CASL Compliance

Letter with barbed wire.

Building a Prospect List With CASL

Marketing automation is a useful tool in any business, but it becomes more important with Canada’s Anti-Spam Laws (CASL). In order to be CASL compliant, companies must provide evidence of compliance in the form of opt-ins and records of transactions in order to establish the communication to their prospects is consensual. This can be difficult to manage, require constant updating, and can drain resources away from other facets of your business. It can also make your website less effective, because you’re not holistically tracking your customer base.

However, with tools like SharpSpring, you can determine worthwhile leads, use forms to opt-in, track lead behaviour, and use lists to qualify leads. SharpSpring also automates the tracking of who has opted in and not, and has options to track purchases.

Letter with barbed wire.
credit: s576/ getty images

Forms

Forms are, by far, the strongest SharpSpring tool for CASL compliance. By including an opt-in on all gated content, you increase your odds of receiving permission to send email communication.

All opt-ins can then be stored in a separate list (more on lists later), meaning you never have to worry about sending communication to somebody who has not opted in.

Using forms also allows you to capture emails and get a barometer for who is seeking out your content, giving you better audience data and allowing you to improve your future campaigns.

 

Track Lead Behaviour

If somebody doesn’t check the opt-in box, that doesn’t mean the contact is useless. You can proceed to track how much they use your site, what pages they visit, and see if they’re worth manually calling (something not covered under CASL), or transferring them to an “opt-in” list after they’ve made a purchase from you (at which point, there is implied consent).

SharpSpring allows you to both set a lead score based on behaviour, and has an option to trigger workflows that notify your salespeople when a lead has done actions that your company has deemed important. Both of these features allow you to use methods other than email campaigns to further your sales efforts, making CASL less of a concern.

 

Lists

Arguably one of SharpSpring’s more powerful features, lists allow you to segment all contacts by criteria you determine. Not only can you separate those who have opted in versus those who haven’t, but you can create rules-based lists that adapt according to lead score or user behaviour.

The previous two features (forms and tracking lead behaviour) are critical in helping you build lists. While the most obvious uses for lists is creating email campaigns, lists can also be used to qualify prospects. By assigning lead score points based on pages visited, number of return visits to the site, and number of forms filled in, a sales team can establish which leads are qualified and ready to make a purchase. Instead of following up with every lead, salespeople can limit themselves to following up on leads who are more likely to produce a return on the investment of selling to them.

 

Overall

Automated marketing is a vital tool to maintain CASL compliance. In order to best cover your legal bases, it makes sense to purchase a tool such as SharpSpring and work with a partner to best establish how you can advance your business without relying on random email marketing.